Billing/Receivables Specialist
SUMMARY:
Responsible for billing and receivables functions for California Farm Bureau Federation and affiliated company.
ESSENTIAL DUTIES:
-
Weekly full-cycle process to bill for advertisements run in Farm Bureau’s publications and on its TV program and website:
<ul>
<li>Review and reconcile weekly Open Order report</li>
<li>Generate and print invoices</li>
<li>Send/mail invoices with tear sheets (for print ads) to advertisers</li>
</ul>
</li>
<li>Follow-up on unpaid invoices (email and phone calls)</li>
<li>Reconcile outside sales agency monthly sales report to internal sales report</li>
<li>Calculate monthly sales commission for outside sales agency</li>
<li>Serve as back-up for cash receipts application in software system</li>- Accounts Receivable for Farm Employers Labor Service (FELS) affiliate:
- Maintain FELS customer records
- Process invoices and payments
- Prepare cash receipt deposits and maintain all accounting records relating to accounts receivable
- Track bonus activity for FELS Labor Management Consultants according to service contracts and established bonus plans
- Maintain records of FELS inventory items within accounting system
- Process purchases of California Bountiful Magazine subscriptions:
- Set up new accounts, as needed, in software system – Nimble
- Enter orders and payments
- Daily check deposits via remote scanner
- Prepare assigned journal entries and prepare/maintain assigned schedules
- Serve as back-up for Accounts Receivable and Accounts Payable Specialists, as needed
- Assist with Farm Bureau membership dues receipts, as needed
- Other tasks as necessary
SPECIFICATIONS:
- Knowledge of accounting principles and practices
- Minimum 2-3 years accounting work experience, focus on invoicing and data entry
- Working knowledge of accounting systems
- Proficiency in Microsoft Excel and Outlook
- Sound judgement and clear oral and written communication skills
- Ability to balance multiple priorities and deadlines
- Ability to provide positive customer-service experiences
California Farm Bureau Federation is an Equal Opportunity Employer
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